Payroll negative check amount

Q:  We enter payroll data daily for an hourly employee. This employee has a fixed amount deducted from his pay. When we attempt to save this pay data, a "Check Amount Cannot Be Negative" message appears. How can we bypass this message?

A:  To bypass this message:

  1. Set the fixed deduction amount on the employee. 
  2. Set a memo on the Employee record to remind data entry personnel that RESET CODES must be selected prior to finalizing the check run.
  3. On the first day entering pay data, change the deduction code amount on the Record Pay Data screen and enter the daily pay data.
  4. After entering sufficient pay data to calculate to more than the fixed deduction, select RESET CODES or press [F3] to reset the codes.

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