Q: We enter payroll data daily for an hourly employee. This employee has a fixed amount deducted from his pay. When we attempt to save this pay data, a "Check Amount Cannot Be Negative" message appears. How can we bypass this message?
A: To bypass this message:
- Set the fixed deduction amount on the employee.
- Set a memo on the Employee record to remind data entry personnel that RESET CODES must be selected prior to finalizing the check run.
- On the first day entering pay data, change the deduction code amount on the Record Pay Data screen and enter the daily pay data.
- After entering sufficient pay data to calculate to more than the fixed deduction, select RESET CODES or press [F3] to reset the codes.